Band Parents General Meeting    May 05, 2008

·         Meeting called to order at 8:05 pm with Pledge of Allegations

·         Treasurer report reviewed by Rose Rossiter.

·         Parents of 8^th graders – there will be lots of fund raisers this year.  Part of the profits will go into the students individual accounts, the rest will go into the band general fund.

·         Audit was performed on Friday, May 2, 2008.  Next year we are going electronic with Quicken and spreadsheets. Some parents have volunteered to set this up. 

·         Minutes we approved and seconded by the Carothers. 

·         Fund Raising_

o        Lots of opportunities this year for the kids to earn credits.

o        For the incoming parents – credits can be used for band camp, trips, shoes, etc. 

o        List of the fund raisers being planned was handed out. 

o        Cavalcade is the first band competition of the season.  Students have already been given information on how to sell Ads for the programs.  Ads can be sold and must be turned in by August 11, 2008.  Extra books from previous Cavalcades are available.

o        Popcorn – new fund raiser , like Jiffy pop for the microwave, band and sports themes– students will earn $3.00 for their accounts.  We will try selling this during the summer. 

o        Pizza’s – students can earn $6.00 per order.

o        Cheesecakes – at this point prices have not been locked in due to the increase in baking goods.  Profits will be discussed in the future.

o        Poinsettia – will seel these along with the Choir students.

o        Kringles – Danish – new fund raiser – great for snack or a breakfast. 

o        Pasta and Pops – fund raising goes into the general fund

o        Coupon books – will be sold again

o        Concession stand – always looking for volunteers to help us in the concession stand.

o        Shaker bottles – sold at Cavalcade and football games

o        Baskets – Chinese auction – need donations for baskets. 

o        Plastic Canvas Band men – need some people to volunteer to stitch the band men for the Cavalcade – supplies will be given to those who volunteer

·         Awards dinner – cancelled – instead awards will be presented during the band/choir picnic.  Picnic is on May 31^st.  It is free for incoming and current band students, everyone else is $5.00. 

o        Picnic is at Soupy Island. 

o        Pools will be open.

o        Time for picnic is 12pm to 5 pm.

o        Organization to provide hamburgers, hot dogs, rolls etc.

o        Parents to bring sides and drinks. 

o        Sign-up sheet going around for sides. 

o        Need head count ASAP.

·         Volunteers will be needed to walk in the parades.  Memorial Day parade is May 26^th – report time is 8 am.  Elks parade at Wildwood is on June 7^th – report time TBD.

·         Parades – make sure students drink a lot of water before, during and after parades.

·         Spring Concert – raffle tickets for quilt will be sold. Drawing that night.

·         Mr. Kershaw would like to thank the incoming and out-going officers.

·         May 13^th – need some parents to help fit band uniform pants and hem them.  Send Dee Leonard or Mr. Kershaw an email f you can help.

·         Chicago Trip – luggage will be checked and stowed after the spring concert. Make sure to pack instruments very well. 

·         Jackets – 2 mistakes on the jackets caused them to be delayed.  As soon as they are in, they will be given to the kids.

·         Rose Rossiter motioned to adjourn, Maria seconded.